Domov > Osebna učinkovitost > 4 »TO-DO LISTE«, S KATERIMI BOSTE IZBOLJŠALI SVOJE ORGANIZACIJSKE SPRETNOSTI

4 »TO-DO LISTE«, S KATERIMI BOSTE IZBOLJŠALI SVOJE ORGANIZACIJSKE SPRETNOSTI

15. 11. 2022

Povečajte svojo učinkovitost za 25 % ali več!

Ali imate pogosto občutek, da ste preobremenjeni s količino dela, ki ga imate? Ste morda zamudili pomemben rok? Ali pa ste enostavno nekaj pomembnega pozabili narediti?

To so simptomi pomanjkanja organizacijskih spretnosti. Zato je skrajni čas, da si začnete delati sezname opravil (angl. to do lists). Seznami opravil so ključnega pomena za vašo učinkovitost, saj so na njih naštete vse naloge, ki jih morate v nekem časovnem roku narediti. Z najpomembnejšo nalogo na vrhu, in najmanj pomembno nalogo na koncu seznama.

Izkoristite svoje organizacijske sposobnosti

Organizacijske spretnosti in veščine niso nekaj, kar bi bilo ljudem dano samo po sebi. Zato se jih morate učiti, jih razvijati in uriti. To pa naredite tako, da najprej izkoristite svoje organizacijske sposobnosti ter sposobnosti prioritiziranja. Namreč, če želite biti pri svojem delu čimbolj učinkoviti, si morate znati delo dobro organizirati. Vsaka minuta, ki jo porabite za načrtovanje svojih nalog, vam lahko kasneje pri izvedbi prihrani deset minut.

Običajno traja od 10 do 12 minut, da naredite seznam dnevnih opravil ter jih ustrezno porazdelite.  S tem boste dnevno prihranili do 2 ure dragocenega časa, ki bi ga sicer porabili za improvizacijo in skakanje od ene do druge naloge. Poleg tega morate znati dati posameznim nalogam prednost pred drugimi. Le tako boste lahko dosegli najboljše možne rezultate, glede na vloženo energijo. Torej, boljši načrt kot imate, lažje boste prenehali z odlašanjem. Posledično boste šli hitreje v akcijo oziroma boste hitreje ugriznili v »kislo jabolko«.

Ustvarite si svoj seznam nalog

Svoj seznam nalog si pripravite za vsak dan posebej, saj boste le tako vedeli, kaj točno morate tisti dan narediti. Najbolje je, da si seznam pripravite po koncu delavnika ali zvečer pred spanjem.

Na ta način bo vaša podzavest celo noč delala na vašem seznamu. Zjutraj se boste zbudili polni idej in motivacije, da naloge uspešno opravite.

Na seznam napišite vsa opravila, ki jih niste uspeli narediti v tekočem dnevu ter opravila, ki jih morate narediti naslednji dan. Ponovno poudarjam, da morate naloge pravilno uvrstiti na seznam, saj ni vsaka naloga enako pomembna. Če to znate, lahko svojo produktivnost povečate tudi za 25% ali več. Hkrati pa se morate seznama dosledno držati ter se vedno znova vračati k njemu, če se vam pojavi kakšna nova naloga. Predno se začnete z njo ukvarjati, jo najprej zapišite na seznam. Nato pa naredite načrt, kako jo boste čim bolj učinkovito opravili.

Izboljšajte svoje organizacijske spretnosti

Obstajajo štirje različni seznami, ki jih potrebujete, da boste lahko izboljšali svoje organizacijske spretnosti.

  • Najprej morate ustvariti glavni oziroma splošen seznam. Nanj napišite vse, kar želite doseči ali postati v naslednjih mesecih, letih. To je vaš osnovni seznam, iz katerega boste izhajali pri pisanju ostalih treh seznamov.
  • Mesečni seznam pripravite na koncu vsakega meseca za naslednji mesec. Ta lahko vsebuje tudi nekatere točke iz prvega seznama.
  • Mesečne naloge morate razčleniti v tedenske naloge. Zato si ustvarite tedenski seznam nalog, ki jih morate opraviti v naslednjem tednu. To je nekakšen delovni seznam, saj se lahko kasneje tekom tedna spreminja ter dopolnjuje.
  • Zadnji je dnevni seznam, na katerega prenesite naloge iz mesečnih in tedenskih seznamov ter jih konkretno opredelite. Vsako opravljeno nalogo iz seznama nato odkljukajte. Ta aktivnost vam bo dala vizualno sliko vaših dosežkov ter občutek uspešnosti. S tem pa boste nedvomno izboljšali organizacijske spretnosti.

Prioritizirajte svoje naloge!

Ko delate na posameznem projektu, naredite seznam vseh nalog, ki jih boste morali opraviti tekom projekta. Naloge na seznamu prioritizirajte glede na njihovo pomembnost ter časovno zaporedje. Seznam zapišite na papir ali na računalnik ter se lotite vsake naloge posebej. Presenetilo vas bo, koliko boste lahko naredili na ta način. Ko se boste premikali po seznamu navzdol, boste bolj zadovoljni in samozavestni.

Tako boste imeli boljši nadzor nad svojim življenjem. Ker boste zelo motivirani, boste želeli storiti še več. Vaše misli bodo bolj kreativne. Hkrati pa boste imeli boljši pregled nad dogajanjem, kar vam bo omogočilo, da boste svoje delo opravili še hitreje.

Avtor: Brian Tracy

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  • Brian Tracy

    Brian Tracy je legenda in eden od najbolj priljubljenih poslovnih strokovnjakov na svetu. Njegovih seminarjev se je udeležilo več kot 4 milijone udeležencev iz 42 držav. V svoji karieri je svetoval podjetjem, kot so IBM, Coca-Cola, Ford, 3M, Johnson & Johnson, American Express, Toyota, Je tudi avtor 45 knjižnih uspešnic in cca. 300 avdio programov.

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Izjemne tehnike, ki jih boste spoznali, vam bodo pomagale skokovito povečati učinkovitost marketinga in pridobiti več strank. Vsaka tehnika je predstavljena na eni strani in vsebuje tudi konkreten primer uporabe v podjetju. Avtorja programa sta mednarodni bestselling avtor Robert Rolih in podjetniška svetovalka Sara Brezigar.

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